SUCCESS MAKING

Managing Success – Tips In Managing A Successful Project

Managing Success

Projects are temporary undertakings with a definite beginning and end. There are four phases in any successful project: defining, planning, implementing and completing. Successful project management requires a equate of strategy and tactics when it is a composite of financial, technical and human elements. As an information technology consultant, project manager and procedure improvement analyst employed by intercontinental and multinational organizations for numerous years, I saw through numerous of my projects to completion, aided by multiple anticipate management cases and tools. Fine. My projects proceeded and completed on long time and on budget, but not subsequent to working for so many late hours, constantly stressed out and feeling harassed. Managing Success

But how about those instances when even after toiling until the wee hours, I still brought a project late and over-budget? Assuming that there were valid reasons like changes of requirements and new government-related policies, somehow I still found myself analyzing, and often, answering questions like: I did my best with resources I had but how did that project get four months late? Why did I not take that action during the initial project phase? Or, why did I take that action when I should not have? And so on. Familiar?

Following, I’d like to share some tips that saw me through to completion in managing a successful project on time and on budget. Managing Success

    * Define clearly the scope of your project. Your project should be clearly defined in the project plan. State the project objectives that should satisfy the project or business requirements. Be clear on the limitations and scope of the project. Be clear also on assumptions, risks and issues involved.
    * Identify properly the required resources. Identify and determine all major tasks and required resources, facilities and equipments, time and costs. Ensure that the right people are identified (customers, sponsor, other stakeholders including senior management and customer support) to ensure resources and authority are available. List down existing resources and those you still have to source. Emphasize the correct skill set of the human resources. Plan the use of your resources and set time and cost for each. Establish clear responsibilities, authorities, expectations and measures.
    * Sustain a balance of ‘process’ and ‘people’ factors. Often, as project manager, we are so busy focusing on the process that we fail to give enough attention to the people players of our project. These people players, aside from our team, are our customers, the project sponsor, and all other stakeholders. The customers and stakeholders need regular updates on progress and the impact on any changes. The sponsor is significant and can break through bureaucracy, obtain resources and assist in high-level commitment. Apparently, your team members have an interest in the success of the project. Develop a work process in place. Aside from policies, you also need standards and procedures to fully identify, define and control the components of your process. Managing Success
    * Use tools and techniques. This is necessary to assist in the planning, scheduling and allocation of resources, monitoring and controlling the project progress, and maintaining records and reports. Some techniques and tools are: brainstorming, task breakdown structure, task sheets, time sheets, and other project control tools like monthly reports, milestone reports, Gantt Charts, among others.  Always want to have a successful life? Kick the LOSER out of your life by getting the Internet #1 Managing Success  Now!

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